Reclaim AI

Overview

Reclaim AI allows users to manage their schedules efficiently, automatically blocking time for deep work, personal tasks, and meetings while maintaining flexibility.

Getting started with Reclaim AI is fairly simple. Here’s a step-by-step guide to help you get going:

1. Sign Up

• Go to the Website: Visit Reclaim AI.


• Create an Account: Sign up using your Google account, Microsoft account, or through an email registration.

2. Connect Your Calendar(s)

• Once you’re signed in, Reclaim AI will prompt you to connect your calendar.


• You can sync with Google Calendar or Microsoft Outlook. This step is necessary for Reclaim to access your calendar and automatically schedule events, meetings, and tasks.

3. Set Your Preferences

• Time Constraints: Set the times when you're available for meetings, tasks, and other events. You can specify working hours, preferred times for focus work, and periods when you need breaks.


• Task Priorities: If you have tasks listed in other apps (like Todoist, Asana, or Trello), you can connect these too. Reclaim will pull in your tasks and schedule them based on your calendar’s availability.


• Meeting Preferences: Customize your preferences for scheduling meetings, like how much buffer time you need between them, how much time to allocate for a meeting, etc.

4. Set Up Task Management

• Add Tasks: Manually input tasks into Reclaim or integrate it with other tools like Google Tasks, Asana, or Todoist. Tasks will then be automatically scheduled on your calendar at times that don’t conflict with other events.


• Time Blocking: Set up “time blocks” for focused work, creative time, and other activities, which Reclaim will automatically insert into your calendar when it finds available time.

5. Enable AI Scheduling

• Reclaim’s AI will automatically schedule your tasks based on your calendar availability. You can also choose to prioritize your meetings or tasks and let Reclaim make the best decision for you.


• You can enable AI to find gaps in your day to schedule tasks, adjust meeting times, and keep your schedule optimized without overloading your day.

6. Review Recommendations & Adjust

• Over time, Reclaim AI will learn your work habits and preferences. It will offer recommendations for improving your time management and adjusting your calendar for better productivity.


• Suggestions: Reclaim may suggest the best times to focus on deep work, when to take breaks, and when to schedule meetings based on your historical patterns.

7. Collaborate with Teams (Optional)

• If you’re working in a team, you can invite team members to Reclaim, allowing the AI to help optimize team schedules, set meeting times, and manage collective tasks.

8. Start Using Reclaim AI

• From this point on, Reclaim AI will manage your schedule, automatically adjusting and optimizing it as your tasks and meetings evolve.


• You can review your calendar anytime and see how Reclaim AI has arranged your tasks and events.

9. Mobile and Browser Extensions (Optional)

• Reclaim also offers mobile apps (for iOS and Android) so you can manage your calendar on the go. There may also be browser extensions to help you access Reclaim AI quickly from your browser.

Additional Tips for Effective Use:

• Set Goals: Make sure to define your goals (e.g., daily, weekly, or monthly tasks) so Reclaim can schedule them effectively.


• Stay Flexible: While the AI will optimize your time, it’s still important to review your calendar periodically for adjustments and check if the automated schedules fit your workflow.

Once you're all set up, Reclaim AI can begin handling your calendar tasks while giving you more control over your time!

Main Use

AI-powered scheduling, calendar optimization, task prioritization, and productivity automation.

Reclaim AI is designed to improve productivity by managing time more efficiently, and its main uses revolve around automating and optimizing scheduling tasks. Here are the key ways people typically use Reclaim AI:

1. Automated Scheduling of Tasks & Events

• Smart Scheduling: Reclaim AI analyzes your calendar and automatically schedules tasks, meetings, and events at optimal times, ensuring you're not overbooked.
• Task-to-Calendar: It can turn tasks on your to-do list into scheduled blocks of time on your calendar.
• Prioritization: Based on your preferences, it helps prioritize which tasks should take precedence and automatically adjusts your schedule when conflicts arise.

2. Time Blocking

• Reclaim AI helps you create “time blocks” for focused work, meetings, or personal time.
• Focused Time: It automatically allocates periods for deep work, ensuring you have uninterrupted time to focus on important tasks.
• Breaks and Downtime: It also ensures you have sufficient breaks between meetings and focused work, promoting better well-being.

3. Smart Meeting Scheduling

• Optimizing Meeting Times: Reclaim AI finds the best time slots for meetings and avoids overloading your day with back-to-back appointments.
• Avoiding Scheduling Conflicts: It helps avoid double-booking and minimizes scheduling errors by automatically resolving conflicts in your calendar.

4. Integrating with Other Tools

• Calendar Sync: Reclaim integrates seamlessly with Google Calendar, Microsoft Outlook, and other popular calendar tools to ensure everything stays in sync.
• To-Do List Integration: Reclaim can pull tasks from popular to-do list apps and convert them into calendar events.

5. Personalized Productivity Recommendations

• AI-Driven Insights: Over time, Reclaim learns your work habits and can provide personalized recommendations on how to better manage your time based on your patterns.
• Time Management Tips: It may offer advice on improving focus, balancing work and personal life, and optimizing your calendar to avoid burnout.

6. Team Collaboration

• For teams, Reclaim can help coordinate meetings, ensure there’s enough time for collaborative work, and help everyone stay aligned on deadlines.
• It can suggest the best times for team-wide activities and handle resource scheduling for group events.

7. Customizable Goals and Priorities

• Goal-Setting: You can set personal or work-related goals, and Reclaim AI helps break them into manageable tasks with deadlines.
• Flexibility: You can adjust your calendar to accommodate changing priorities, whether you need more time for meetings or focus time.

8. Calendar Overhaul and Optimization

• Reclaiming Lost Time: It helps you assess your calendar and see how to make the most out of available time, taking into account both work-related and personal time.

In essence, Reclaim AI aims to be a productivity tool that reduces manual calendar management while promoting a balanced and more efficient work schedule.